Description of Position.
The Administrative Assistant is a member of the MAT and Outpatient administrative team that supports the compassionate care and assistance to persons who struggle with intellectual, developmental and behavioral health challenges and require assistance to achieve their fullest potential. The Administrative Assistant provides the assistance necessary to allow the staff to effectively assist clients to live independently and ensure their wellness, health and safety. The Administrative Assistant in collaboration with the MAT and outpatient Coras Wellness and Behavior health administrative teams provides a wide range of administrative support. The Administrative Assistant embraces the mission of the Organization by fostering a culture of compassion, hope, service and collaboration.
Responsibilities
- Composes and distributes electronic meeting notes and reports for routine correspondence, including weekly Team Meetings.
- Assists with office tasks such as faxing, scanning, filling, copying, maintenance of spreadsheet, database management and upload of documents into the electronic health record.
- Organizes and maintain electronic filling systems for client health records, correspondence, and other material to ensure efficient retrieval.
- Greets visitors and callers, handles inquiries and directs guest to the appropriate individual;
- Responds to request for information in a professional, courteous and efficient manner.
- Ensures adequate office supplies and maintenance of printer/scanner inclusive of toner orders.
- Maintains client intake information, and referral.
- Enters client information into electronic health record entry and for newly referred/admitted consumers.
- Attends Staff meetings as appropriate.
- Performs other duties as requested or assigned, verbally or in writing.